FEATURED PROJECT: Executive Assistants & Project Coordinators
SALARY RANGE: $ Discussed in Interviews
HOURS: F/T hours, Flexible
Resolve matters of a routine nature to conserve Executives time, consistently demonstrating initiative, independent thinking, flexibility, and professional confidence.
Serves as liaison between senior executive team and their direct reports or outside stakeholders for meetings, communications, etc. Coordinate logistics for regular and special, including: meeting rooms, hotel arrangements, catering/dining arrangements, special events/activities, and other related expenses.
Maintains daily-computerized appointment calendars; receives/screens telephone calls and emails.
Manages product display activities.
Maintains Donor information by inputting, editing and retrieving information in computer systems.
As directed, will collect information, compose and communicate to the appropriate group(s) to include composing printed communication from verbal direction and/or knowledge of organization’s policies and procedures.
Make international and other travel arrangements for Executive, Donors, and other parties as directed, to include lodging accommodations, and car rental as needed.
Manages meeting arrangements/details by creating agendas, reserving room, and as needed, any equipment, meals/snacks, etc. Coordinate and prepare agendas and documents for meetings. Attend meetings and record minutes. Ensure action items from meetings are accomplished. Prepare, edit and disseminate timely and accurate minutes. Compile data and prepare reports. Solve problems and demonstrate leadership in representing the office of the CAO and officers.
Assists in coordinating temporary employees as needed for special projects and assignments. Take leadership direction for special projects as assigned by the CAO. Act on behalf of the CAO’s office to see projects from concept to implementation to completion with little or no guidance. Provide creative solutions to assist the CAO.
Creates and manages reports for Executive as directed, to include Travel & Expense Reports.
Assists other departmental employees as directed, communicating to all departmental employees the status of company/departmental projects.
Formal Education: College studies / AA with classes in Business Administration preferred.
Experience: Minimum 5 years administrative and high-level leadership experience with minimum 2 years specifically involving customer service.
Equipment Knowledge: Well developed, highly-proficient skills with a PC or Mac Operating system and Microsoft Office Suite of products, including PowerPoint.
- Strong Initiative-Achiever
- Good Task Focus
- Likes Responsibility
- Not easily overwhelmed
The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of responsibilities, duties and skills required of personnel so classified. Company is a dynamic remote work environment where positions evolve and change. As a result, the Company reserves the right to modify, delete or add job responsibilities, metrics and benchmarks as necessary to meet business needs. In addition, expectations of performance will be defined in regular performance discussions.
DO NOT CALL, Resume Portfolio / VA Websites will be reviewed online and applicants will be contacted directly. Must have VOT resume profile and website available for review
Submit the form below. Provide your email address and link to your VA website. Company will contact you through VOT or contact information on profile to arrange your telephone interview. Interviews are being scheduled now – apply now!
We look forward to working with you.