Virtual Executive Assistants, Office of the President & CEO - Virtual Assistant Jobs

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FEATURED PROJECT: Virtual Executive Assistants, Office of the President & CEO

SALARY RANGE: $ Salaried-Non exempt

OPENINGS: Multiple 2

HOURS: Part time flex

JOB DUTIES:

Currently seeking 2 dynamic, organized, and detail-oriented administrative and research professionals to support the President & CEO. The Executive Assistants will perform administrative duties to smooth the way for the President & CEO to most effectively meet the organization’s programmatic and strategic goals. The ideal candidates are energetic, proactive, and a creative problem-solvers who juggles multiple priorities with ease, has excellent communication and interpersonal skills, and exhibits personal responsibility and accountability and a great work ethic.

We are a nonpartisan policy research center working to solve the world’s greatest threats to security and prosperity. Think of a modern global challenge: refugee flows, arms trafficking, terrorism. These threats cannot be resolved by a single government, individual, or business. Stimson’s award-winning research serves as a roadmap to address borderless threats through collective action. Our formula is simple: we gather the brightest people to think beyond soundbites, create solutions, and make those solutions a reality.

ESSENTIAL FUNCTIONS:

Maintain President & CEO’s schedule and calendar of events and deadlines;
Coordinate travel arrangements;
Prepare agendas, memos, reports and correspondence related to C-Suite activities including Board meetings, new project initiatives, and others as required;
Provide logistics for both internal and teleconference meetings, including securing the meeting site, preparing and distributing materials, ordering catering, providing refreshments, and serving as the notetaker. Ensure that appropriate follow-up occurs to phone calls and meetings;
Serve as the administrative liaison to the Board of Directors;
Plan and organize meetings of the Board of Directors and its committees including preparation of meeting materials, correspondence, catering, meeting logistics, and note taking;
Research, perform analysis, and provide background and support to the President & CEO for a diverse range of institutional needs;
Support Director of Development as needed for Board engagement, and cultivation tasks;
Assist with Stimson event planning and logistics including Chairman’s Forum, VIP functions, fundraisers, and others;
Prepare and submit monthly expense reports; and
Assist as needed and perform other duties as may be required.

QUALIFICATIONS:

Meticulous organizational skills and attention to detail; Demonstrated ability to plan, prioritize and schedule work activities while managing time efficiently.

Ability to follow instructions as may be directed, but capacity to self-manage; Previous telecommuting or remote work is preferred.

A willingness to work in a fast-paced environment and an ability to respond to requests quickly;
An innovative spirit, a way with people, a calm-under-pressure and flexible approach when things move quickly;

Strong verbal and written communication skills, including proficiency in grammar, editing and proofreading;
Excellent interpersonal skills, including the ability to build and manage relationships with all staff, Board of Directors, donors, and others within our internal and external community;

Accountability, professionalism, and commitment to excellence; and

Intermediate to advanced skills in Microsoft Outlook, Word, Excel, PowerPoint, and academic/foreign policy research.

EDUCATION & EXPERIENCE:

A Bachelor’s degree or experience/current enrollment in a field that makes you prepared to be an important member of the team;

Work experience, at least two years and/or life experience that is in line with the nature of the job.

*** These are 2 part-time positions not to exceed 30 hours per week.

JOB REQUIREMENTS:

DO NOT CALL, Resume Portfolio / VA Websites will be reviewed online and applicants will be contacted directly. Must have VOT resume profile and website available for review

TO APPLY:

Submit the form below. Provide your email address and link to your VA website. Company will contact you through VOT or contact information on profile to arrange your telephone interview. Interviews are being scheduled now – apply now!

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